CITY OF LAS ANIMAS
OPEN RECORDS REQUEST FORM AND FEE SCHEDULE
Records Request
It is the goal of the City Clerk’s Office to assure prompt and equitable service to customers requesting access to public records. It is the policy of the Clerk’s Office to make records available for public inspection at reasonable times unless such records are protected from disclosure by law. Please be advised that fees are associated with requests for copies or other requests that require significant resources.
INSTRUCTIONS TO APPLICANT
The City of Las Animas complies with public records inspection requests in compliance with the Colorado Public Records Act, Article 72 of Title 24. Public records are open for inspection by any person at reasonable times.
If public records requested are not in the custody or control of the City, the Applicant shall be notified of this fact. Such notification will be in writing only if the Applicant requests written notification. Such notification shall state, to the best of the responding City employee’s knowledge and belief, the reason for the absence of the records, the location of the records and who has custody or control of the records.
If the records requested are in active use, in storage or otherwise not readily available at the time requested for inspection, the City shall notify the Applicant. Such notification will be in writing only if the Applicant requests written notification. If the Applicant further requests, the City shall set a date and hour at which the records will be available for inspection which shall be within a reasonable time after the request
No public record shall be made available for inspection if such inspection would be contrary to state statute, federal statute or regulation or Supreme Court rule or court order.
Not all records within the custody or control of the City are available for inspection as public records either because the documents do not meet the statutory definition of public record or because the record is excepted from the disclosure requirements.
If access to any public record is denied, the City will provide a written statement of the grounds for denial only if requested by the applicant.
The City will charge a fee of $.25 per standard page for copies and $15.00 per thumb drive for making copies of minutes and/or public hearings.
When information gathering, printing, retrieval of a document or manipulation of data requires staff research, labor or travel time, the hourly charge begins after 60 minutes and will be assessed and pro-rated in quarter hour increments. A time log outlining staff time spent responding to the request shall be provided. All staff time shall be billed at $41.37 per hour (plus all applicable copying charges and other applicable fees).
City of Las Animas
INFORMATION REQUEST FORM PLEASE COPY AND PASTE TO PRINT
Name:
Date of Request:
Address: City: State: Zip:
Phone: Day: Evening:
Records Requested:
(Request should be sufficiently specific to allow City to prepare or gather the records requested) (Pursuant to § 24-72-203, C.R.S. three (3) working days may be allowed for a search of the records. This may be extended by seven (7) working days for extenuating circumstances to include records not readily available.)
INVOICE
Copies of available records at $0.25 per page: $______________
AND/OR
Fee for manipulation of data to generate requested record:
Staff Research Time:_______ hrs. x $ 41.37 per hr.: $____________(after 60 minutes)
Staff Computer Input Time:_______ hrs. x $ 41.37 per hr.:
\ $_______________ (after 60 minutes)
Copy costs at $0.25 per page: $________________
Other costs (cost of CD or drive): $_________________
\ TOTAL $_________________